Course Overview
Duration: 4 days
In this four days course, students will spend time getting comfortable with the Project 2016 user interface, including project views and the ribbon. They will also learn to enter, organize, and link tasks, work with resources, create basic reports, and create projects independently. The course allows time to practice fundamental basic skills essential for efficient use of this program. The 2nd half of the course takes an in-depth approach to key features of Project 2016 including task entry and linking, resource and resource management, and examining and updating projects. You will learn to efficiently manage projects, create master projects and subprojects, create and customize visual reports, work with resource pools, and learn about costing.
Course Certifications
This course is part of the following Certifications:
Course Objectives
Identify components of a project
Map a project
Understand the sample projects that are used in this course
Start Project 2016
Enter project information
Understand tabs, groups, and commands on the ribbon
Hide the ribbon
Customize the quick access toolbar
Use basic formatting in Project 2016
Set project options
Create a project from an existing project
Create a project from an excel spreadsheet
Create a project from a SharePoint list
How to set a project’s start and finish dates
Change a project calendar
Format the timeline of the Gantt chart view
Add resources to a project
Assign resources to task
Work with task dependencies
Distinguish elapsed versus actual time settings
Set task constraints
Split and delay tasks
Use the task inspector
Analyze critical tasks and the critical path
Use lag time and lead time
Analyze task assignments
Use the team planner
Use a resource pool and share resources
Manage resource availability and pay rates
Use different way to view a project
Review and make adjustments to a project
Set a baseline
Update a project
Create and format reports
Send data to excel for analysis
Use leveling to solve resource over-allocation
Amend tasks
Understand baseline and interim plans
Analyze project costs and create budgets
Customize the Gantt Chart
Create a custom view
Apply filters
Work breakdown structure
Create visual reports
Edit reports
Use subprojects within a project
Use the organizer to maintain templates
Course Content
1. Components of a Project
This module explains how to identify the components of a project. It also explains the sample projects used throughout this course.
Lessons
Project Components
Mapping a project
Exercise: Mapping a Project
Sample project used in this course
2. Getting Around Microsoft Project 2016
This module explains how to get around in Microsoft Project 2016
Lessons
Starting Project
The ribbon
Exercise: Understanding the Ribbon
The backstage view
Exercise: Open and Save a project
Exercise: Enter Project information
Tour of the quick access toolbar
Exercise: Add and Delete Commands from the quick access toolbar
Basic formatting
3. Starting a project from an existing project, excel workbook or SharePoint Task List
This module explains how to get started with a project
Lessons
Starting a Project
Exercise – Starting a project from an Exiting project, excel workbook, or SharePoint Task List
4. Calendars
This module explains how to work with Calendars in Microsoft Outlook 2016.
Lessons
Project Start Date
Exercise: Set the Project Start Date
Creating a Project Calendar
Connecting a Calendar to a Project
Formatting the Timeline to Match a Custom Calendar
Exercise: Create and Link a Project Calendar
5. Working with Tasks
This module explains how to work with tasks in Microsoft Outlook 2016
Lessons
Creating a Task
Entering Durations
Exercise: Enter Tasks and Durations
Scheduling Tasks
Exercise: Set a Task to Manual Scheduling
Milestone Tasks
Exercise: Add a Milestone Task
Linking Tasks
Exercise: Link Tasks
Adding Notes to Tasks
Exercise: Add a note to a task
Add a calendar to a task
Exercise: Add to your Map
Exercise: Practice of Topics covered in Lessons 1 – 5
6. Creating and Working with Resources
This module explains how to create and work with resources
Lessons
The resource Sheet
Exercise: Enter Work, Material, and Cost Resources
Assigning Resources to tasks
Exercise: Assign Resources to Tasks
7. Advanced Methods for Managing Tasks and Resources
This module explains how to use advanced methods for managing tasks and resources
Lessons
Managing Tasks and Resources
Understanding Elapsed versus actual time settings
Setting Task constraints
Splitting and delaying tasks
Using the task inspector
Analyzing critical tasks and critical path
Using lag time and lead time
Analyzing task assignments
Using the team planner
Using a resource pool and sharing resources
Managing resource Availability and pay rates
8. Managing a Project
This module explains how to manage a project using Microsoft Project 2016.
Lessons
Viewing a Project
Reviewing and making adjustments to a project
Exercise: Review the projects
Setting a Baseline
Viewing the Baseline
Exercise: Set and view a baseline
Recording progress
Exercise: Record Progress
Reporting on projects
Exercise: Create a report
Sending data to excel
Exercise: Send Data to Excel
9. Managing the Project with Advanced Techniques
This module explains how to manage projects with advanced techniques in Microsoft project 2016.
Lessons
Using Leveling to solve resource over-allocations
Amending tasks
Understanding baseline and interim plans
Analyzing project costs and creating budgets
10. Formatting and Customizing Views
This module explains how to format and customize views
Lessons
Customize the Gantt Chart
Creating a Custom View
Applying Filters
Using Work Breakdown structure (WBS) codes
11. Reporting
This module explains how to use reporting in Microsoft Project 2016
Lessons
Creating Visual Reports
Editing Reports
12. Working with Templates
This module explains how to work with templates in Microsoft Project 2016.
Lessons
Using subproject within a project
Using the Organizer to Maintain Templates
