Course Overview
Duration: 4 days
In this four days course, students will spend time getting comfortable with the Project 2016 user interface, including project views and the ribbon. They will also learn to enter, organize, and link tasks, work with resources, create basic reports, and create projects independently. The course allows time to practice fundamental basic skills essential for efficient use of this program. The 2nd half of the course takes an in-depth approach to key features of Project 2016 including task entry and linking, resource and resource management, and examining and updating projects. You will learn to efficiently manage projects, create master projects and subprojects, create and customize visual reports, work with resource pools, and learn about costing.

Course Certifications
This course is part of the following Certifications:

Course Objectives
Identify components of a project
Map a project

Understand the sample projects that are used in this course

Start Project 2016

Enter project information

Understand tabs, groups, and commands on the ribbon

Hide the ribbon

Customize the quick access toolbar

Use basic formatting in Project 2016

Set project options

Create a project from an existing project

Create a project from an excel spreadsheet

Create a project from a SharePoint list

How to set a project’s start and finish dates

Change a project calendar

Format the timeline of the Gantt chart view

Add resources to a project

Assign resources to task

Work with task dependencies

Distinguish elapsed versus actual time settings

Set task constraints

Split and delay tasks

Use the task inspector

Analyze critical tasks and the critical path

Use lag time and lead time

Analyze task assignments

Use the team planner

Use a resource pool and share resources

Manage resource availability and pay rates

Use different way to view a project

Review and make adjustments to a project

Set a baseline

Update a project

Create and format reports

Send data to excel for analysis

Use leveling to solve resource over-allocation

Amend tasks

Understand baseline and interim plans

Analyze project costs and create budgets

Customize the Gantt Chart

Create a custom view

Apply filters

Work breakdown structure

Create visual reports

Edit reports

Use subprojects within a project

Use the organizer to maintain templates

Course Content
1. Components of a Project

This module explains how to identify the components of a project. It also explains the sample projects used throughout this course.


Project Components

Mapping a project

Exercise: Mapping a Project

Sample project used in this course

2. Getting Around Microsoft Project 2016

This module explains how to get around in Microsoft Project 2016


Starting Project

The ribbon

Exercise: Understanding the Ribbon

The backstage view

Exercise: Open and Save a project

Exercise: Enter Project information

Tour of the quick access toolbar

Exercise: Add and Delete Commands from the quick access toolbar

Basic formatting

3. Starting a project from an existing project, excel workbook or SharePoint Task List

This module explains how to get started with a project


Starting a Project

Exercise – Starting a project from an Exiting project, excel workbook, or SharePoint Task List

4. Calendars

This module explains how to work with Calendars in Microsoft Outlook 2016.


Project Start Date

Exercise: Set the Project Start Date

Creating a Project Calendar

Connecting a Calendar to a Project

Formatting the Timeline to Match a Custom Calendar

Exercise: Create and Link a Project Calendar

5. Working with Tasks

This module explains how to work with tasks in Microsoft Outlook 2016


Creating a Task

Entering Durations

Exercise: Enter Tasks and Durations

Scheduling Tasks

Exercise: Set a Task to Manual Scheduling

Milestone Tasks

Exercise: Add a Milestone Task

Linking Tasks

Exercise: Link Tasks

Adding Notes to Tasks

Exercise: Add a note to a task

Add a calendar to a task

Exercise: Add to your Map

Exercise: Practice of Topics covered in Lessons 1 – 5

6. Creating and Working with Resources

This module explains how to create and work with resources


The resource Sheet

Exercise: Enter Work, Material, and Cost Resources

Assigning Resources to tasks

Exercise: Assign Resources to Tasks

7. Advanced Methods for Managing Tasks and Resources

This module explains how to use advanced methods for managing tasks and resources


Managing Tasks and Resources

Understanding Elapsed versus actual time settings

Setting Task constraints

Splitting and delaying tasks

Using the task inspector

Analyzing critical tasks and critical path

Using lag time and lead time

Analyzing task assignments

Using the team planner

Using a resource pool and sharing resources

Managing resource Availability and pay rates

8. Managing a Project

This module explains how to manage a project using Microsoft Project 2016.


Viewing a Project

Reviewing and making adjustments to a project

Exercise: Review the projects

Setting a Baseline

Viewing the Baseline

Exercise: Set and view a baseline

Recording progress

Exercise: Record Progress

Reporting on projects

Exercise: Create a report

Sending data to excel

Exercise: Send Data to Excel

9. Managing the Project with Advanced Techniques

This module explains how to manage projects with advanced techniques in Microsoft project 2016.


Using Leveling to solve resource over-allocations

Amending tasks

Understanding baseline and interim plans

Analyzing project costs and creating budgets

10. Formatting and Customizing Views

This module explains how to format and customize views


Customize the Gantt Chart

Creating a Custom View

Applying Filters

Using Work Breakdown structure (WBS) codes

11. Reporting

This module explains how to use reporting in Microsoft Project 2016


Creating Visual Reports

Editing Reports

12. Working with Templates

This module explains how to work with templates in Microsoft Project 2016.


Using subproject within a project

Using the Organizer to Maintain Templates